The Music Boosters is a parent organization supporting the extra-curricular music activities at Milpitas High School. Its primary function is to provide background support for the music directors, leaving their time free to focus on instruction and the performances of the students. The Boosters coordinate several fundraisers (see below) throughout the year. These proceeds are used to offset individual student costs and unbudgeted equipment used by the entire music dept. Music Boosters are a visible & active organization that is currently looking for volunteers to help ensure a positive musical experience for all students.
Board Responsibilities: Schedule and chair monthly booster meetings. Interface with Instrumental Music Director on Programs budget issues. Propose and have approved a school year budget that the boosters will commit to fundraise to. Attend monthly LAHS President’s meeting chaired by school principal. Recruit for board and committee positions as needed. Communicate to Parent community direct email, flyer and school website. Represent the Instrumental Music Boosters at school events (Back to School Night, 8th Grade Orientation) as needed.
Marching Band Responsibilities: Coordinate competition and performance logistical needs with Instrumental Music Director. Communicate with parents and marching band committee chairs the week before competition as needed. Ensure all committee needs are met.
Fundraising Co-Vice Presidents:
Plan and coordinate fundraising proposals at the start of each school year that are required to fulfill the Boosters annual budget. Work with the board to re-plan budget gaps. Recruit Fundraising committee chairs for each fundraiser as needed. Coordinate with chairs as needed throughout the year as fundraisers are in the planning and executing phases and assist chairs as needed. Monitor fundraising in-flows to ensure budget needs are met.
Marketing & Publicity Co-Vice Presidents:
Works with board/committee chairs to publicize instrumental music activities and fund-raisers. Come up with new ways to publicize the music program and its fund raising events
Maintains the financial statements and 501c (3) non-profit status of the Boosters. Receives donations and fundraising proceeds for deposits. Pays staffing invoices and reimburses committee expenses via the Booster checking account per the budget. Reports the financials and comparison to budget at the monthly booster meetings. Assist the Board and Music Director in preparing and approving its annual budget. Receives and reconciles banking statements including the checking account and all CD savings accounts.
Takes the minutes at the monthly Booster meeting, especially noting budgetary items that were approved and issues the minutes before the next Board meeting.
4 Music Ensemble Chairs:
The Marching Band, Bands (Concert Bandm Symphonic Band & Wind Ensemble), Orchestra (Orchestra & Chamber Strings) and Jazz Chairs serve as liaisons between parents of each class and the Music Director as well as the Booster Board. The Chairs coordinate communications & specific fundraising efforts for their ensemble as well as help or lead other committees within the boosters.